EPF UAN name, gender and date of birth correction – Online procedure

Do you want to change your name in PF account because it is misspell in the EPF database? Do you want to change the name because your surname is changed after the marriage? Is your PF withdrawal is stuck because of the wrong name or date of birth?

Whether your Aadhaar Card and UAN details like name, gender and date of birth are not matching? Are you finding it difficult to correct the same in UAN? EPF UAN name, gender and date of birth correction now can be easily updated using the unified portal.

The Problem of Wrong Name and Date of Birth

Considering these difficulties EPFO no provided an option where EPF UAN name, gender and date of birth correction can be completed online at ease. Let us see the process.

Step 1-Visit the EPFO’s Unified Member Portal. Log in to the account using your login using UAN number and password. Then under the tab “Manage”, select the option “Modify Basic Details”.

 

You can’t change the name/DOB/Gender in EPF database. Since, you have not given these details to the EPFO, you alone can’t give an application for the name or ‘date of birth’ change. Changing the name in the EPF account should be done jointly by you and your employer. Both of you should give an application to correct the name. In the old process, both of you have to give a joint application. But now, you have to apply online and your employer would also approve it online.

For offline name/DOB change application, you have to also attach the identity proof. Whereas, if you are applying online, it is done through the approved Aadhaar data. Thus you are not required to upload any identity proof.

New and Online Method To Change Name and Date of Birth

Change Through UAN Portal

The new method of correction in name, date of birth and gender requires the UAN member Portal. It is also called as the Unified member portal.  You can login to this portal using your UAN and password. Note, You can access the UAN portal only after the UAN Activation. Through this portal, you can also apply for EPF Transfer and EPF withdrawal. It also gives the facility to upload KYC data and link your Aadhaar with the UAN.

Note: If your Aadhaar is linked to the UAN and your employer has approved it then you can’t change the personal details. As UAN and Aadhaar link only after the detail matches

Requirements to Change Name or date of birth

  1. You should have the UAN
  2. The UAN should be activated
  3. You can access the unified member portal
  4. You must have the Aadhaar.

Steps to Change Name and Date of Birth

Step 1: Login to unified member portal using your UAN and password.

Step 2: In the dashboard, go to the ‘Manage’. Click on ‘Modify Basic details’

Step 3: You have to give the correct details as per Aadhaar (System will verify the details with
UIDAI- Aadhaar Data)

Step 4: When you click on “Update Details” your application is forwarded to the employer. The employer has to approve it. Till an employer approves the application, you can delete this request.

Step 5: Employer will login to Employer Interface of Unified Portal

Step 6: Employer can view the change requests submitted by employees by clicking on “Member>Details Change Request”

However, if your UAN is already Aadhaar verified, then you are not allowed to change the details. The message appears  as below.

This is how you can proceed with EPF UAN name, gender and date of birth correction online. Once employee submit the request, then the below process will happen at the back end.

# Employer will login to Employer Interface of Unified Portal.

# Employer can view the change requests submitted by employees by clicking on “Member>Details Change Request”

#  Employer can view the online requests received from employees and can thus take appropriate action by giving the proper remark.

#  After approval of the request, employer can see the latest status of the request.

# After approval of the request by the employer, the request will appear as a task in login of Dealing Hand, of concerned EPFO office, in the Field Office Interface of Unified Portal.

# Dealing Hand can login and view the online change requests by clicking “Member>Details Change Request”.

# After due verification Dealing Hand can submit his/her recommendations to Section Supervisor.

# The Dealing Assistant can put the case either for Approval or Rejection by selecting the appropriate radio button i.e. Recommended for Approval or Recommended for Rejection with proper remarks.  In the same manner, Section Supervisor can submit his/her recommendations to APFC/RPFC.

# Finally APFC/RPFC can Approve/Reject the case.

Note:-Do remember that EPFO not set any deadline for this. Even though it is completely an online process, your employer approval is a MUST. Also, the update is allowed only as per Aadhaar details. Hence, before jumping into EPF UAN name, gender and date of birth correction online, first try to correct for any mismatch in Aadhaar

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